Terms and Conditions

These Terms and Conditions govern the use of the Lightning Star LLC Internal Operations Management System by employees, contractors, and authorized personnel. By accessing and using this system, you agree to comply with these terms and all applicable company policies.

This system is proprietary to Lightning Star LLC and is intended solely for internal business operations. Unauthorized access or use is strictly prohibited and may result in disciplinary action and/or legal consequences.

Permitted Users:

• Lightning Star LLC employees with valid company email accounts
• Authorized contractors with approved access
• Management personnel with administrative privileges
• Designated fleet management personnel

Permitted Activities:

• Managing fleet operations (trucks, trailers, drivers)
• Processing dispatch and routing information
• Maintaining safety records and compliance documentation
• Managing fuel card transactions and accounting data
• Conducting driver onboarding and training activities
• Generating reports for business operations
• Performing administrative functions within assigned roles

The following activities are strictly prohibited:

• Unauthorized Access: Attempting to access areas or data beyond your assigned permissions
• Data Misuse: Using company data for personal gain or non-business purposes
• Account Sharing: Sharing login credentials or allowing others to use your account
• Data Theft: Downloading, copying, or transmitting company data without authorization
• System Interference: Attempting to disrupt, damage, or compromise system functionality
• Unauthorized Modifications: Altering data without proper authorization or business justification
• External Sharing: Sharing confidential company information with external parties
• Security Violations: Circumventing security measures or exploiting system vulnerabilities

User Responsibilities:

• Authentication: Use only your assigned Google account for system access
• Password Security: Maintain strong, unique passwords and enable 2FA when available
• Session Management: Log out properly when finished and don't leave sessions unattended
• Device Security: Use only company-approved or secure devices for system access
• Network Security: Access the system only from secure, trusted networks
• Incident Reporting: Immediately report suspected security breaches or unauthorized access

Company Security Measures:

• Role-based access control with minimum necessary permissions
• Encrypted data transmission and storage
• Regular security audits and monitoring
• Automatic session timeouts for inactive users
• Comprehensive audit logging of all system activities

Confidential Information:

All data within this system is considered confidential and proprietary to Lightning Star LLC, including:

• Driver personal information and employment records
• Vehicle specifications, maintenance records, and operational data
• Financial information, fuel transactions, and accounting data
• Route information, customer data, and business operations
• Safety records, training documentation, and compliance data
• System configurations, user access levels, and security information

Confidentiality Obligations:

• Maintain strict confidentiality of all company information
• Use information only for authorized business purposes
• Do not discuss confidential information with unauthorized personnel
• Protect information from unauthorized disclosure or access
• Return or destroy confidential information upon termination of employment

DOT & FMCSA Compliance:

• All driver records must comply with Federal Motor Carrier Safety Administration regulations
• Vehicle maintenance records must meet Department of Transportation standards
• Hours of Service (HOS) data must be accurately recorded and maintained
• Drug and alcohol testing records must be properly documented
• Safety training and certification records must be current and complete

Financial & Tax Compliance:

• Fuel transaction records must be accurate for tax reporting purposes
• Financial data must comply with IRS and accounting standards
• Expense records must be properly categorized and documented
• Audit trails must be maintained for all financial transactions

Employment & Labor Law:

• Employee records must comply with federal and state employment laws
• Personal information must be handled per privacy regulations
• Equal opportunity and non-discrimination policies must be followed
• Workplace safety regulations must be observed and documented

Types of Violations:

• Minor Violations: Improper data entry, failure to log out, minor policy infractions
• Serious Violations: Unauthorized data access, sharing confidential information, security breaches
• Severe Violations: Data theft, system sabotage, criminal activity, regulatory violations

Disciplinary Actions:

• Warning: Verbal or written warning for minor violations
• Training: Additional security or compliance training requirements
• Access Restriction: Temporary or permanent limitation of system access
• Suspension: Temporary suspension from system use and/or employment
• Termination: Employment termination for serious or repeated violations
• Legal Action: Criminal prosecution or civil litigation for severe violations

Service Availability:

• System is available 24/7 with scheduled maintenance windows
• Planned maintenance will be announced in advance when possible
• Emergency maintenance may occur without prior notice
• System performance may vary based on usage and external factors

User Responsibilities During Outages:

• Use alternative communication methods for critical operations
• Maintain backup records for essential information
• Report system issues to IT support immediately
• Do not attempt to circumvent system restrictions during maintenance

This system, including all software, data structures, user interfaces, and documentation, is the exclusive property of Lightning Star LLC. Users are granted limited access rights solely for authorized business purposes.

• No ownership rights are transferred to users
• Users may not copy, modify, or distribute system components
• All data entered into the system becomes property of Lightning Star LLC
• Users may not reverse engineer or attempt to extract proprietary information

Lightning Star LLC provides this system "as is" for internal business operations. While we strive to maintain system reliability and data accuracy, users acknowledge that:

• System availability is not guaranteed and may be interrupted
• Users are responsible for verifying critical information
• Backup procedures should be maintained for essential data
• Lightning Star LLC is not liable for business disruptions due to system issues
• Users are responsible for their own actions and data handling

For questions about these Terms and Conditions or system-related issues:

By using this system, you acknowledge that you have read, understood, and agree to comply with these Terms and Conditions. These terms may be updated periodically to reflect changes in operations, technology, or legal requirements.

Users will be notified of significant changes through system announcements or company communications. Continued use of the system after updates constitutes acceptance of the revised terms.